<aside> 💡 Our policy is simple: We want you to treat Aidns’ money as if it were your own, and on top of that make sound judgements yourself. Please keep our commitment to Sustainable Purchasing in mind.

• Anyone can spend up to 5000,- NOK on behalf of Aidn without any pre-approval.
• For sums >5000,-NOK check with your manager first.

We try as much as possible to do direct purchases from the company, and there are some purchases that are centralized:

• New employee IT and mobile phone equipment: This is handled through our portal Free Choice - please see details here.
• Licenses: Please see an overview of our licenses here. If you need access to a system/license not registered there this could be approved as an expense by your manager. </aside>

Mind the planet 🌍

We take pride in creating a product that has the potential to reduce the carbon footprint of our customers by optimizing routes, shifts and use of competency when and where it matters the most. We also expect you as an employee to help us have the same environmental conscious mindset on our behalf in your actions, including purchasing.

So before making a purchase, please assess the following:

1. Do we really need it? The most sustainable thing we can purchase is nothing at all. Please consider carefully if we can make do without.
2. Before making a purchase, take a moment to ponder the sustainability of the product or service. Ask yourself: "What's the impact on our planet, our health, safety, human rights, and let's not forget our wallet?"
3. Remember, every choice we make leaves a footprint! When considering a purchase, take a moment to think about the journey it takes to get to us as well. Is there a greener, cleaner way? Let's aim to reduce our carbon tire tracks with each decision we make.

How to claim your expenses 💸

We use a system called Xledger.

You will be added to this system at the same time as you are added to payroll when you first join Aidn, and you will receive an email that allows you to log onto the system.

For help logging on or using the system, please visit our self-help folder on drive.

Payment timing & approval deadlines (new from April 2026) ⏰

To comply with new regulatory requirements, we have updated how and when travel and expense claims are paid.

Payment schedule 🗓️

Expense claims are paid twice per month:

• 5th of each month
• 20th of each month

Employee: What you need to do 👷🏼

To ensure your expense is paid on time: